Accounts Payable

A highly respected legal firm in Auckland is seeking an Accounts Payable Administrator who thrives in a supportive and inclusive environment. This is your opportunity to join a knowledgeable finance team where your attention to detail and commitment to accuracy will be valued every day.

The organisation offers flexible working opportunities, ongoing training, and the chance to build meaningful connections with both internal colleagues and external partners. If you are looking for a role that values your reliability, encourages professional growth, and supports you with approachable leadership, this could be the perfect next step in your career.

• Join a welcoming and collaborative finance team that values your interpersonal skills and provides ongoing support for your professional development.
• Enjoy flexible working opportunities designed to help you balance your commitments while contributing meaningfully to the organisation’s success.
• Benefit from comprehensive training opportunities and work alongside knowledgeable colleagues who are committed to sharing their expertise and supporting your growth.

What you'll do:

As an Accounts Payable Administrator, you will play a vital role in ensuring the smooth operation of the finance function by processing supplier invoices accurately and on time. Your day-to-day activities will involve matching invoices to purchase orders, preparing payment runs, reconciling statements, handling queries from suppliers with empathy and professionalism, maintaining precise vendor records, processing employee expenses, assisting with month-end reconciliations, coding transactions correctly, and supporting audits. Success in this position comes from your ability to manage multiple priorities efficiently while building positive relationships across teams. You will be trusted to handle sensitive financial information discreetly and encouraged to share your knowledge within a collaborative environment that values teamwork and mutual support.

• Process supplier invoices with exceptional accuracy, ensuring all entries are completed within agreed timeframes and in accordance with company policies.
• Match invoices to purchase orders, securing all necessary approvals before proceeding with payments to maintain compliance and transparency.
• Prepare and execute weekly payment runs using electronic funds transfer (EFT) and other approved payment methods, ensuring timely settlements for all vendors.
• Reconcile supplier statements regularly, identifying and resolving any discrepancies promptly through considerate communication with vendors.
• Respond to supplier queries in a polite and professional manner, fostering positive relationships with external partners and maintaining the organisation’s reputation for excellent service.
• Maintain up-to-date vendor records, including updating banking details as required, while safeguarding confidential financial information at all times.
• Process employee expense claims efficiently, ensuring adherence to company policy and accurate reimbursement for staff members.
• Assist with month-end accounts payable reconciliations and reporting tasks, contributing to the smooth operation of the finance department during critical periods.
• Ensure all transactions are coded correctly in line with established financial procedures, supporting accurate record-keeping and audit readiness.
• Support the wider finance team by assisting with audits and undertaking additional administrative tasks as needed, demonstrating flexibility and a willingness to contribute wherever required.

What you bring:

To excel as an Accounts Payable Administrator in this reputable Auckland-based legal firm, you will bring proven experience from previous roles involving accounts payable or finance administration. Your background will include hands-on use of accounting software platforms such as Xero or MYOB, along with solid Microsoft Excel capabilities. You will demonstrate outstanding organisational skills that help you manage competing priorities smoothly while maintaining meticulous attention to detail. Your interpersonal strengths—such as clear communication, empathy when dealing with queries or discrepancies, discretion around confidential matters, and a genuine commitment to supporting others—will set you apart. You will also show initiative by embracing new learning opportunities and adapting readily within a supportive team structure. Above all, your dependability ensures that colleagues can trust you with important responsibilities while benefiting from your positive outlook.

• Previous experience in an Accounts Payable or Finance Administration role where you have demonstrated reliability and accuracy in processing financial transactions.
• Proficiency using accounting software such as Xero, MYOB or similar ERP systems, enabling you to adapt quickly to new technologies within the workplace.
• Exceptional attention to detail combined with a high level of accuracy when managing large volumes of data or complex reconciliations.
• Excellent organisational skills that allow you to prioritise tasks effectively while meeting deadlines without compromising quality.
• Confident communication abilities paired with strong customer service skills that enable you to respond considerately to both internal stakeholders and external suppliers.
• Intermediate Microsoft Excel skills which support efficient data management, reporting, and reconciliation processes within the finance team.
• Ability to manage confidential financial information sensitively and responsibly at all times.
• A proactive approach towards learning new processes or systems coupled with a willingness to support colleagues whenever needed.
• Dependability as a trustworthy team member who can work independently yet contributes positively within a communal environment.
• A positive attitude that reflects professionalism even under pressure or when faced with challenging situations.

What sets this company apart:

This organisation stands out for its unwavering commitment to creating an inclusive workplace where every team member feels valued for their unique contributions. Employees benefit from flexible working arrangements that recognise individual needs outside of work while still encouraging active participation in shared goals. The firm invests heavily in training opportunities so you can continue developing professionally at every stage of your career journey. Supportive leadership fosters open communication channels where questions are welcomed and guidance is always available. The culture here is built on collaboration rather than competition—success is celebrated collectively—and there is genuine appreciation for those who go above and beyond in nurturing positive relationships both internally and externally. By joining this team, you become part of a network dedicated not only to operational excellence but also personal wellbeing and long-term growth.

What's next:

If you are ready to take the next step in your finance career within a supportive environment that values your contribution every day, we encourage you to apply now!

Apply today by clicking on the link provided—we look forward to connecting with you soon.